CPOs and CTAs Now Submit Disclosure Documents Electronically

NFAs Electronic Filing System Went Live Yesterday

The NFAs new electronic filing system for CPO and CTA disclosure documents went live yesterday.  All NFA members are required to use the electronic system for filing their disclosure documents.   While I have not yet used the new system, it is expected to be a big improvement over the previous system which relied on emails to an anonymous system.  The NFA says that this new system should help both the NFA and the Member Firm by speeding up and streamlining the disclosure document approval process.

I will provide an update on whether this system does in fact make the process more efficient.  Also, I will provide updates on how this system works with the new forex registration requirements.  It is expected that forex CPOs and forex CTAs will also use this same electronic submission process for their forex disclosure documents.


Notice I-09-09

March 26, 2009

Using NFA’s Electronic Disclosure Document Filing System becomes mandatory for CPOs and CTAs
Effective April 6, 2009, CPOs and CTAs filing a disclosure document with NFA for review will be required to submit the filing through NFA’s Electronic Disclosure Document Filing System. NFA will not accept any disclosure document filings through any other mode (i.e., email, fax, or regular mail) after this date. CPOs and CTAs are encouraged to begin using the new system prior to the effective date to make the transition as smooth as possible.

This new system will benefit NFA’s CPO and CTA Members by creating a more efficient document review process. Electronic filing will allow NFA to identify issues sooner in the review process. Firms will also be able to track the status of their submissions online, in real-time, and will have instantaneous access to NFA’s comment and acceptance letters. Additionally, all correspondence, including filed disclosure documents and NFA’s comment or acceptance letters, will be archived in the system, creating an electronic file cabinet that will be easily accessible to CPOs and CTAs at any time.

To use the new electronic system, a security manager entering the system for the first time must designate himself as a disclosure document user in NFA’s Online Registration System (“ORS”). The security manager can also designate additional users to file disclosure documents through the system. Filers can access the system at https://www.nfa.futures.org/appentry/Redirect.aspx?app=DDOC. Once in the system, filers will be required to enter certain information specific to the filing and to upload the filing in either a PDF or Word format.

NFA also has prepared a web seminar to assist users with the new system. This online seminar is entitled “How to File CPO and CTA Disclosure Documents Electronically with NFA” and is available at: http://video.webcasts.com/events/pmny001/viewer/index.jsp?eventid=29268.
If you have any questions about the new filing system, please contact Susan Koprowski at [email protected] or (312) 781-1288 or Mary McHenry at [email protected] or (312) 781-1420.


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